ERP can still be used like this! New Year's goods procurement can be easily handled
As the New Year approaches, whether it's the company providing employees with New Year's goods or our own home purchases, we need to carefully consider and calculate. At this point, the tricks in commonly used ERP systems in enterprises can really give us a lot of inspiration.
Let's talk about the use of ERP for purchasing annual goods in enterprises. The process of purchasing New Year's goods for enterprises used to be troublesome. Each department reports their requirements, and the procurement department collects them. Then, one by one, they ask suppliers for prices, compare them, communicate, coordinate, and place orders. After a single process, everyone is exhausted. Moreover, the information is not timely and accurate, often resulting in overstocked inventory or insufficient distribution, and the cost cannot be controlled.
But with an ERP system, it's different. It can integrate the needs of various departments of the enterprise together, and the procurement department can immediately understand what to purchase and how much to purchase. For example, the sales department needs to prepare special gifts for customers, while the administrative department needs to purchase nut gift boxes and fruits for employees. These requirements are clearly visible in the ERP system.
Furthermore, the ERP system can quickly screen reliable suppliers based on data from previous collaborations. The system records which supplier has good goods, affordable prices, and timely delivery. Purchasing personnel can directly compare quotes and services from different suppliers in the system, making it much more convenient to choose. Moreover, the system can automatically calculate the optimal purchase quantity, avoiding wasting money by buying too much and preventing insufficient purchases.
After signing the procurement contract, the ERP system is not idle either. It can track order progress in real time, knowing when to ship and when it will arrive. If there is a problem during transportation, it can be detected in a timely manner and the supplier should be contacted to solve it, ensuring that the annual goods are delivered on time and of good quality.
After the enterprise completes the procurement, let's take a look at how to learn some tips from ERP concepts for personal procurement of New Year's goods. Firstly, we need to create a detailed annual inventory list similar to the integration requirements of a company. Write down exactly what your family loves and wants to use, so that you don't wander around and buy whatever you see, only to find out that some have bought too much and some have forgotten to buy.
Then, selecting suppliers is a place for us personally to choose procurement. You can refer to your usual shopping experience, or ask your neighbors or friends which supermarket has fresh and affordable products, and which e-commerce platform has a wide variety of New Year's goods and suitable prices. Just like how an ERP system screens suppliers, comparing multiple options will give you a clear idea.
When buying, don't buy too much at once. For example, if you buy too much fruit and store it for too long, it won't be fresh. Based on the speed at which your family eats it, calculate the approximate amount and buy it again if it's not enough. This is similar to calculating the optimal procurement quantity in an ERP system. Control the quantity well and don't waste money.
If you purchase online, you also need to keep track of logistics information at all times, just like an ERP system tracks order progress. Knowing where the New Year goods have arrived, I feel at ease. If there is any logistics delay or anything, please contact customer service as soon as possible to avoid delaying the New Year food.
It seems that whether it's enterprise procurement of New Year's goods or personal procurement, the concept of ERP can be of great help, making procurement more efficient and cost-effective, and celebrating the New Year happily.
